NVivo Qualitative Data Analysis Software: Workshop Files & Help Resources

GSU students, staff, and faculty: Contact Dr. Mandy for:

-- one-on-one assistance with NVivo

-- arrange NVivo training for courses or research teams

Not a current GSU student, staff, or faculty? One-on-one help is not available, but you're welcome to attend live workshops or recorded workshops.

NVIVO 1 WORKSHOP RECORDING:

• NVivo 1 recorded workshop (Windows version)
• CLICK HERE for upcoming live in-person workshops.

NVIVO 1 WORKSHOP LIVE:

See upcoming workshop listing here: LIVE WORKSHOPS

NVIVO 1 WORKSHOP HANDOUT:

NVIVO 1 WORKSHOP FILES:

NVivo 1 workshop:

WINDOWS USERS:

• NVivo Project File (Windows version): CLICK HERE to Download
• Debate Transcripts to import into NVivo Project File:

MAC USERS: 

• NVivo Project File (Mac version): CLICK HERE to Download
• Debate Transcripts to import into NVivo Project File -- see above^^

^^MAC USERS: See this note re: NVivo and Mac. 

Help Resources from LUMIVERO (company that owns NVivo):

NVIVO is MULTILINGUAL!

NVivo provides the following text content languages that you can set to match the language of your data files:

Chinese (PRC), English (UK), English (US), French (France), German (Germany), Japanese (Japan), Portuguese (Brazil), Spanish (Mexico) 

If the language of your files is not available as a text content language, you should set the text content language to 'Other'. See these help pages for setting text content language and stop words: Windows version | Mac version

IMPORTANT: You can still use NVivo for your data analysis even if your data files are a different language from those provided as “text content language” options – but you won’t be able to take advantage of the NVivo features of (1) spell checking and (2) finding words with the same stem or similar meanings when you run Text Search and Word Frequency queries.

Does NVivo do Automatic Transcription? NO.

NVivo DOES NOT do automatic transcription. Below are some options -- free and not free.

Use Webex for Recording & Transcripts - FREE:

• Set your Webex Preferences to create recording transcripts:
  1. Sign In to GSU Webex site
  2. In menu at left click Preferences > click Recording option in middle of screen
  3. Checkbox "Create recording transcripts for all my MP4 recordings > scroll to and click Save button
• Use either desktop app (Windows | Mac) or phone app (Android | iOS) to record a Webex meeting:
  1. Person(s) joining a Webex meeting from their own device? Webex transcription does its best to accurately divide talking between speakers AND names the speakers with their login name -- transcripts generally MORE accurate. The transcript .vtt file is editable, so you can make corrections for spelling errors, inaccurate assigning of speaker content, redacting speaker names for anonymity, condensing closed-caption-sized chunking into larger text passages, etc.
  2. Person(s) sitting with you, and you are recording with just you logged in? Webex transcription does its best to accurately divide talking between speaking pauses BUT name of speaker will always be yours, since you're the only one logged in -- transcripts generally LESS accurate. The transcript .vtt file is editable, so you can make corrections for spelling errors, inaccurate assigning of speaker content, redacting speaker names for anonymity, condensing closed-caption-sized chunking into larger text passages, etc.
• After recording, download .vtt transcript file from Webex:
  1. Sign In to GSU Webex site
  2. In menu at left click Recordings 
  3. Find the recording in My Recordings list > click its Download icon
  4. In popup window, checkbox BOTH Recording (.mp4) and Transcript (.vtt) options
  5. Open the .vtt file in Word or other text software > listen to recording to cleanup transcript (e.g., correct spelling errors, correct inaccurate assigning of speaker content, redact speaker names for anonymity, condensing closed-caption-sized chunking into larger text passages, etc.

Zoom has transcription options as well -- find out more about those here.

Use Auto-Transcription - FREE:

• Check out Temple University's list of free automated transcription tools -- but note that you'll have to invest time cleaning up mistakes in the transcription.  

Use Tools/Apps for Automatic Transcription - NOT FREE:

• Top 10 Call Recorder Apps for Android and iPhone
• Trint - upload audio files for automatic/machine transcription, or use the app to record and transcribe
• Otter - records and transcribes
• Rev - upload audio files for human transcription
• Temi - upload audio files for automatic/machine transcription

Use NVivo for Transcription - FREE & NOT FREE options:

• Pay NVivo to transcribe for you (Windows | Mac) -- less time intensive, but not free with GSU license.
• DIY - manually transcribe within NVivo (Windows | Mac) -- very time intensive, but FREE.

Use a Human - NOT FREE:

• Pay a person to do transcription -- find transcriber services in the Atlanta area.

NVIVO 2 WORKSHOP RECORDING:

• NVivo 2 recorded workshop (Windows version)
• CLICK HERE for upcoming live in-person workshops.

NVIVO 2 WORKSHOP LIVE:

See upcoming workshop listing here: LIVE WORKSHOPS

NVIVO 2 WORKSHOP HANDOUT:

NVIVO 2 WORKSHOP FILES:

NVivo 2 workshop:

WINDOWS USERS:

• NVivo Project File (Windows version): CLICK HERE to Download
• Classification Sheet Excel File (for NVivo Windows version): CLICK HERE to Download

MAC USERS: 

• NVivo Project File (Mac version): CLICK HERE to Download
• Classification Sheet CSV File (for NVivo Mac version): CLICK HERE to Download

^^MAC USERS: See this note re: NVivo and Mac. 

NVIVO FOR TEAM CODING

There are various strategies for tracking team members’ work in NVivo and comparing coding, including generating interrater/intercoder reliability & agreement measures.

NVIVO FOR TEAM CODING WORKSHOP RECORDING:

• NVivo for Team Coding recorded workshop (Windows version)
• CLICK HERE for upcoming live in-person workshops.

NVIVO FOR TEAM CODING WORKSHOP LIVE:

See upcoming workshop listing here: LIVE WORKSHOPS

NVIVO FOR TEAM CODING WORKSHOP HANDOUT:

NVIVO FOR TEAM CODING WORKSHOP FILES:

NOTE: Files are NVivo 14 versions and cannot be opened in earlier NVivo versions.

WINDOWS USERS:

1. Master Project File - Team Leader (TL): CLICK HERE to Download
2. Coder 1 File - Mandy (MSH) coded: CLICK HERE to Download
3. Coder 2 File - Patrick (PJH) coded: CLICK HERE to Download
4. Coder 3 File - Tulip (TULIP) coded: CLICK HERE to Download
5. Merged Project file - Team Leader (TL): CLICK HERE to Download

MAC USERS:

1. Master Project File - Team Leader (TL): CLICK HERE to Download
2. Coder 1 File - Mandy (MSH) coded: CLICK HERE to Download
3. Coder 2 File - Patrick (PJH) coded: CLICK HERE to Download
4. Coder 3 File - Tulip (TULIP) coded: CLICK HERE to Download
5. Merged Project file - Team Leader (TL): CLICK HERE to Download

^^MAC USERS: See this note re: NVivo and Mac.

Interrater / Intercoder Reliability Resource List

Check out this SAGE Research Methods (SRM) resource list on interrater/intercoder reliability.

Calculating Interrater Reliability Manually

Check out these Google results for manually calculating interrater reliability -- or try ChatGPT

Converting Image-Scanned PDFs to OCR/Text Searchable PDFs

If a PDF is image-scanned/non-OCR-ed, you *may* be able to use Adobe Acrobat Pro to convert it to recognizable text and then be able to select and search the text.

Accessing Adobe Acrobat Pro DC:

• On campus: The Library's computers have Adobe Acrobat Pro
• Off campus: GSU faculty and staff can download the Adobe Creative Cloud from the GSU University-Licensed Software page and then have Adobe Acrobat Pro at your disposal.

NOTE: Success in converting an image-scanned/non-OCR-ed PDF to OCR text depends on the quality of the original scan (e.g., if the background-to-text contrast is poor, it won't work).

Steps in process using Adobe Acrobat Pro:

1. Open Adobe Acrobat Pro.
2. Open PDF file you need to OCR.
3. Click Tools menu at right.
4. Click Scan & OCR icon.
5. Click the Recognize Text option in toolbar and click In This File.
6. Click Settings cog.
7. In Recognize Text popup box, in Settings area, use Output dropdown to set output to Editable Text and Images > click OK button.
8. Click Recognize Text button, and Converting scanned page to Editable Text and Images process should begin.
9. Once that process is completed, click the Recognize Text option in toolbar again and click Correct recognized text to find scan errors and correct them (by filling in correct text and then clicking Accept button).
10. Once you’ve completed the corrections process, click File > Save As and save the PDF as a new file that should be OCR-ed/text searchable.

Clip demonstrating above steps: https://www.screencast.com/t/orJ7ExFraimy