This is the "Submitting ETDs to ScholarWorks" page of the "ETDs - Electronic Theses & Dissertations" guide.
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ETDs - Electronic Theses & Dissertations   Tags: dissertation, dissertations, etd, etds, scholarworks @ gsu, theses, thesis  

An ETD submission guide for ScholarWorks @ Georgia State University
Last Updated: Jul 9, 2014 URL: Print Guide RSS Updates

Submitting ETDs to ScholarWorks Print Page

ETD Mandate

Starting Summer 2012, the University requires all students who produce a master´s thesis or doctoral dissertation in fulfillment of his/her degree to upload the final version of these documents to ScholarWorks @ Georgia State University as a condition of the award of the degree. You can find the archived version of the mandate here and the University Policies version here.


Submitting in 8 Easy Steps!

Step 1

Find your way to ScholarWorks @ Georgia State University.

There are three ways to do this:

  1. Click this link
  2. Type in your browser's address bar:
  3. From Georgia State University's Homepage Click: Academics > University Library > Search Collections > ScholarWorks @ Georgia State University

Step 2

Click on the "College, School or Department" link.

Step 3

Scroll through the list to find your department, then click on the Thesis or Dissertation link under that department.

Example: I'm submitting my Public Management and Policy Dissertation, so I would scroll to Andrew Young School of Policy Studies > Department of Public Management and Policy > Public Management and Policy Dissertations.

Step 4

On the bottom of the right side menu, under "Authors," click "Submit ETD."

Step 5

Log in using your CAMPUSID and password.  Or, if you'd like, you can create a new account with a different user ID and password. Then move on to Step 6.

Step 6

You'll see a "Submission Instructions/Submission Agreement" page. Be sure to read it all. Take particular note of the "Submission Agreement" section. You may want to print a copy to keep for your records since it outlines the rights you retain and the rights you grant to Georgia State University.   

Submission Agreement


Check the box at the bottom of the page and click continue.

Submission Agreement Continue

Step 7

You'll see a page with several required fields where you'll need to enter information:

Dissertation/Thesis Title - DO NOT USE ALL CAPS! Please enter the title in headline style - meaning capitalize the first letter of the first word and the first letter of each following word in the title EXCEPT prepositions, conjunctions, articles, and the second word in hyphenated words.

Note: Please do not cut and paste from your original document because any hidden XML coding will cause formatting problems. Cut and paste only from a simple text editor like Notepad.

ScholarWorks @ GSU Title Screen Shot

Author - This is pre-populated with the information you entered when you created your account. Make sure it is in MLA style - meaning capitalize the first letter of each name/word. Do not use all Capital Letters.

Note: If you would like to continue to receive monthly download counts for your thesis or dissertation after you graduate, you should enter a persistent, non-GSU email in the Author Email field.

If you need to edit your author information, click the Image of the edit icon button.

Date of Award - Please use your Commencement (Graduation) date (NOT a defense or submission date) and do NOT add a season.

ScholarWorks @ GSU Date of Award Submission screen shot

Embargo Period - Should be left as the default "No Embargo Required" unless you have approval from your college to do otherwise.

Degree Type / Degree Name / Department - Please make the appropriate selections from the drop-down menus.

Advisors- The First Advisor is the Chair of your committee. List the other committee members as second - seventh advisors as applicable.

ScholarWorks @ GSU Advisors Submission screen shot

Abstract - Type or paste your abstract here.

Note: Please do not cut and paste from your original document because any hidden XML coding will cause formatting problems. Cut and paste only from a simple text editor like Notepad.  ScholarWorks' rich text editor allows you to insert some basic formatting if necessary, including super and sub scripts which are useful for formulas. The "HTML" button will open a  pop-up window where you can edit the HTML code directly if you prefer.

ScholarWorks @ GSU Abstract Screen Shot

Keywords - Add appropriate keywords or phrases separated by commas. Do NOT use all CAPS.

Upload Full Text - Most of you will want to click "Upload file from your computer" radio button (Upload PDF files only!):

  1. You will see a "Choose File" button appear.
  2. Click it.
  3. Navigate to your file and click "Open"
  4. The system attaches your file.

Additional Files - this will not apply to most of you, but if your thesis/dissertation has related files you need to upload (and you have the rights to upload them) you must check this box in order to attach them.

Note: If you are submitting a thesis or dissertation with a linked Table of Contents, it would be best to save the file as a pdf and check the TOC links before uploading the file from your computer. This will help eliminate any problems associated with automatic file conversion.

Double Check all your entries and click "Submit."

ScholarWorks @ GSU Upload Screen Shot


Step 8

You will get a confirmation screen that shows what you have submitted and gives you the opportunity to revise if necessary by clicking the "Revise Submission Button." You will also get an email confirmation of submission.

ScholarWorks @ GSU

Congratulations, you're done!


Step 9 - Optional

You can click on "My Account" to see the status of your Thesis/Dissertation (you may log in at any time to see this).

You can also "Log Out" on the "My Account" page.

You will get an email from the system when the administrator has approved your thesis or dissertation and it has been published in ScholarWorks @ Georgia State University.

Note: If you need to make revisions to your thesis or dissertation, please do so by using the "Revise Submission" option.  Log in, re-upload the revised version of your thesis or dissertation and it will replace the previous version.  Please do not submit multiple copies of your thesis or dissertation.

Once it's been approved and published you can see it by browsing to the same collection you submitted it to or by clicking on the "Theses and Dissertations" link from the ScholarWorks @ Georgia State University's homepage.


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Metadata Page Tutorial

Copyright and ETDs

For more information about Copyright and your ETD, please see:


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