ORCID®

Science Experts Network Curriculum Vitae (SciENcv) is a new electronic system that helps researchers assemble the professional information needed for participation in federally funded research. SciENcv gathers and compiles information on expertise, employment, education, and professional accomplishments. Researchers can use SciENcv to create and maintain biosketches submitted with grant applications and annual reports. SciENcv allows researchers to describe and highlight their scientific contributions in their own words.

Read more about SciENcv from NIH.

 This step-by-step guide will walk you through logging into SciENcv (the NSF, IES, and NIH-approved system for creating Biosketches) and linking your ORCID profile. This will make it easier to populate your Biosketch by creating and exporting it.

As of October 23, 2023, NSF has indicated that only PDFs for biographical sketches generated through an NSF-approved format will be accepted. You can generate these PDFs via the SciENcv tool or the NSF fillable PDF.  You can find the NSF announcement regarding these changes here.

Important: You should consult with your research administrator(s) if you have questions about how this will affect your grant submission and deadlines.

First, you need to create an NCBI account if you do not already have one. To create an NCBI account, start at https://www.ncbi.nlm.nih.gov/ and click Login. On the next screen, you can create the account using your ORCiD or click More Login Options and sign on via Georgia State University. 

Once you have an NCBI account, you can access SciENcv in several ways. The easiest way is to go to https://www.ncbi.nlm.nih.gov/sciencv/ and select your preferred log-in method.

You can also access SciENcv via the NCBI’s My NCBI portal or by going to PubMed and selecting the “Sign in to NCBI” link at the top right of the screen. 

My NCBI is a tool designed for multiple purposes across the NCBI system, including saving and customizing NCBI database searches and creating bibliographies of your work, in addition to housing the SciENcv system, so if you’re not familiar with My NCBI, finding SciENcv once you’re in My NCBI can be a bit tricky. For most users, the SciENcv box will default to the bottom right corner of your screen, but if you have customized your My NCBI account before, it may be located elsewhere. 

You will have the option to sign in with eRA Commons or NSF.  

If you click More Options, you will see more choices, including ORCID. On the More Options screen, click "more login options" to search for Georgia State University and sign in with your Georgia State credentials (GSU ID and password).

The easiest way to populate your SciENcv Biosketch is through an ORCID iD.

To link your ORCID iD with SciENcv, click Edit next to My Profile on the SciENcv page.

On the Edit page, click the ORCID link to connect to your ORCID account. Enter your ORCID username and password, and authorize it. You should now see your ORCID account listed.

1. Login to SciENcv at https://www.ncbi.nlm.nih.gov/labs/sciencv/ or from the My NCBI site -  for most users, SciENcv will be down the page and at the bottom right.
2. Select "New Document" 
3. Name the document and select the appropriate format.

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Continue to next box to see how to import data from ORCiD.

1. Select Use External Data Source.
2. Select ORCiD.
3. Select Create.

SciENcv will automatically pull from ORCID to populate your new Biosketch.

Information from your ORCiD record that can be pulled into the Biosketch includes biography, education, employment, and publications. You can scroll down to find the Peer-reviewed publications or References section - the section's name varies between the Biosketch Formats.

Select the ORCID tab, then select the articles you want to display in this Biosketch. You will also have the option of selecting from your My Bibliography. Once you have checked the ones you want, select "Continue."

The articles you selected should then appear in Section C.

Remember that the more you fill in your ORCID profile, the more you can pull automatically into SciENcv when you create a Biosketch. 

Once you have created your first Biosketch in SciENcv, you can select "Existing Biosketch" and use a previous Biosketch as a template, saving you from re-doing the process. 

***Note that your Biosketch will not dynamically update as you update your ORCID profile, but you can refresh ORCiD data from the Biosketch page.***

Once your Biosketch is complete, you will want to export it to include in the grant/funder materials. 

1. On the SciENcv landing page, select the Biosketch you want to export. 
2. After you select the Biosketch, you will have the opportunity to export it. NIH Biosketches can be exported in PDF, Word, and XML. Only PDF is available for NSF Biosketches. (If you export to Word or XML, be aware that any changes you make after exporting will affect the overall format and could cause issues with submission.)
3. Once you select the format, you will see a dialogue box showing the download process. When it finishes, the file will be saved to your computer; if you don't see it, check your downloads folder.  

This video shows how to populate your SciENcv biosketch using your ORCID record. The first part is about setting up your ORCID record. Jump to minute 13 to skip to the SciENcv section.