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HOST INSTITUTION COORDINATOR GUIDELINES
- The primary purposes of the three-day internships are to give each Georgia Archives Institute participant:
- a brief but meaningful and comprehensive hands-on processing project.
- an overview of the components of a well-functioning, comprehensive archival program.
- Each INTERN will work on a processing project that will:
- be suitable for completion in the three-day time period.
- include opportunities for experience in the core archival functions of appraisal, arrangement, description, and preservation.
- include opportunities for participant to work closely with traditional, paper-based archival materials.
- include an opportunity for participant to create a finding aid.
- if possible, relate to particular areas of interest / responsibilities which the participant has identified.
- allow participant to verify understanding of archival principles by applying them and to understand how to make adjustments so that archival principles fit archival practice.
- provide structured feedback on the work accomplished.
- Each INTERN will gain an overview of a comprehensive archival program through
- meeting with archival professional(s) to review and discuss principal issues relating to archival management.
- limited tours of the repository, if time permits.
- Each INTERN will present a report to the teacher and/or board members on his/her internship experience on the final day of the Institute.
- Each INTERN will be assigned to institutions other than their parent institution, with consideration given to particular responsibilities and/or areas of interest identified by the participant, whenever possible. Participant travel limitations also will be considered.
- Each COORDINATOR will be an experienced staff member at the host institution.
- Each COORDINATOR will have the opportunity to discuss expectations and concerns about the upcoming internships at a meeting to be held during the first week of June 2019.
- If COORDINATOR cannot attend the June meeting, they will arrange for an alternate on-site visit from a member of the Georgia Archives Institute board.
- The COORDINATOR will select appropriate traditional, paper-based collections for the interns to process
- The COORDINATOR will provide directions and arrange for free on-site parking for the intern(s), if it is available.
- The COORDINATOR will closely supervise and advise the intern(s)
- By May 7, 2019, the COORDINATOR should complete the online GAI Coordinator form.
- COORDINATORS will be provided with the name(s) of their intern(s) and a copy of their application(s) by the day of the Institute’s reception: by this time, GAI staff will have met the class and can better assign interns.
Each intern will be expected to produce a finding aid. Below is a template with the fields that should be included. While it is preferable that the finding aid be created in a standard platform, such as Archivists' Toolkit, there is no requirement for the format of the finished product. A Word document is totally acceptable, as long as all sections of the finding aid are completed.
Georgia Archives Institute