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HACKADEMICS: Citing While Writing: EndNote & Zotero

What is EndNote?

EndNote is a program that can help you manage citations for your research projects. It can automate much of the work of organizing and formatting citations and bibliographies in your writing. EndNote can connect to online sources such as GIL and article databases, output results in over 1,000 different bibliographic styles.

There are two versions of EndNote, a standalone desktop version and a web based-version called EndNote Web. Once you have created your EndNote Web account, you can sync your libraries so a change in one will automatically be reflected in the other. See the EndNote Web tab for additional information on how to set up that account. 

Georgia State University has a license for EndNote which allows students, faculty and staff to download a copy for free. 

Download EndNote

If you've downloaded EndNote for Windows you must follow the installation instructions below, otherwise you may be prompted for a product key.

  1. Download the EndNote installation package.
  2. Unzip the package using any standard unzip utility (right click on the zipped folder and use the Extract All option).
  3. Make sure you extract both the Windows installer and the license.dat file to the same folder.
  4. The license.dat file must be located in the same folder you are installing from to work correctly.

Click here for more information on EndNote.

Sample Text

Download this document to use in our exercise.

Zotero

For more information on Zotero, visit the Zotero Research Guide.

Installing EndNote

If you've downloaded EndNote for Windows you must follow the installation instructions below, otherwise you may be prompted for a product key.

  1. Download the EndNote installation package.
  2. Unzip the package using any standard unzip utility (right click on the zipped folder and use the Extract All option).
  3. Make sure you extract both the Windows installer and the license.dat file to the same folder.
  4. The license.dat file must be located in the same folder you are installing from to work correctly.

Adding References

Exporting References from Databases

Most of the Georgia State University Library's databases, including GIL-Find, the catalog, support the direct export function. This is the easiest and most efficient way of adding references to your EndNote library.  Every database works a little differently, but most databases can export to EndNote with these general steps:

  1. Run your search as you ordinarily would.
  2. Select the citations you want to save with an Add button or check box.
  3. Look for a Save/Export/Download option.
  4. Choose "Save to EndNote" or "Export to your bibliographic software" or a similar option.
  5. If EndNote is open, it will recognize that your browser is sending citation data the referecnces will automatically to save it to your library. If EndNote is not open, you will be prompted to select the library in which you want the references saved.

Adding References Manually

The most basic way to enter a reference is by typing it in.  Click References-->New Reference

Here are some tips to keep in mind when manually entering a reference:

  • Make sure you have the appropriate Reference Type selected. 
  • Multiple authors need to be listed on separate lines.
  • You can enter author names either last name first with a comma ("Smith, Jane") or first name first ("Jane Smith").
  • When entering a corporate or institutional author name like "Georgia State University" or "Centers for Disease Control", enter a comma after the name. This will prevent EndNote from inverting or abbreviating the name as it would for an individual author's.

List of Databases