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Thesis Information for Philosophy Students: Finishing Up

Finishing Up - After the Defense

Final edits
Your committee members will usually make a few final suggestions for changes.  Discuss these changes with your advisor; then, make the corrections/changes per your advisor’s advice.  Don’t wait until the last minute. 
 

Thesis signature page
Obtain the necessary signatures on the Thesis Signature Page. Then submit the page to the Office of Graduate Services of the College of Arts & Sciences (Haas Howell Bldg, 75 Poplar Street, Suite 800). Once you do so,  you will receive the log on and password to upload your thesis to ScholarWorks @ Georgia State University.

Upload your thesis to the ScholarWorks database by the deadline
This is extremely important; you are not officially finished with your thesis until it has been uploaded to ScholarWorks in PDF. Read the ScholarWorks FAQ page for information on creating an account, entering your personal data and upload instructions. When entering your personal data, consider using an email address other than your
GSU student account, so that you can be contacted by readers who may have questions about your work after you graduate.

Additional help is available on the Submitting ETDs to ScholarWorks page.

What is ScholarWorks @ Georgia State University?
ScholarWorks is the digital storage space for all theses and dissertations, as well as campus research. It began in December, 2004, as an alternative to collecting bound copies of theses and dissertations, and to provide greater access to the scholarly work produced by the university. Currently, almost all departments require students to submit their theses and dissertations electronically. ScholarWorks is designed so that students may submit their thesis or dissertation themselves - once it has been approved by the appropriate graduate office, it is then available over the Internet.  

Why must I upload a digital copy of my thesis to ScholarWorks?
As most theses and dissertations are created electronically, there's no reason why they can't be stored and accessed electronically as well.  There is also a greater possibility of access to your work through ScholarWorks. Studies have shown that digital research is accessed much more than research published in paper only format.

Useful links:

Your final thesis may be uploaded to the ScholarWorks server only after:

  1. All revisions have been completed,
  2. All formatting corrections identified by Graduate Services have been made,
  3. Your document has been successfully defended, and
  4. Your official Thesis Signature Page, containing all of your original committee members’ signatures, has been submitted to Graduate Services. 

Signatures from the department on the official signature page attest that the work is academically proficient and conventionally correct. These sheets MUST be turned into the Director of the Graduate Office before permission to upload the digital thesis is granted (the coversheet is signed at your defense). Should any text be found to deviate significantly outside the guidelines set by the Graduate Council and checked by the Graduate Office, the manuscript will be returned to the department for evaluation by the chair and graduate director whether the author has fulfilled (or can fulfill) requirements for graduation at the appointed time.

NOTE: Do not include the signature page as a page in your thesis dissertation; this is a separate document of its own, independent of your project.

Once you have received approval for your thesis format and you have submitted the original hard copy of your official signature page, you will be e‐mailed the directions and a password for uploading your document to the library server. Contact the Office of Graduate Services at 404.413.5040 if you do not receive your password.

Read the ScholarWorks FAQ page for information on creating an account, entering your personal data and upload instructions. When entering your personal data, consider using an email address other than your GSU student account, so that you can be contacted by readers who may have questions about your work after you graduate.

Please follow the instructions for performing the upload carefully. You will receive an automatic confirmation email after Graduate Services has reviewed your thesis to ensure it was uploaded correctly and has manually transferred it to the University Library System.

Note: Once your thesis has been uploaded to ScholarWorks @ Georgia State University, it is part of the University record and no further changes may be made to it.

Obtaining bound copies your thesis
If you plan on having your thesis bound, you will need to fill out the Thesis/Dissertation Binding Form and pay the fee.
You must print out each copy you intend to have bound on whatever type of paper you prefer and submit the copies to the Office of Graduate Services by the manuscript bidning deadiline.

Information for binding your thesis can be found at the bottom of this page): http://cas.gsu.edu/graduation-requirements/

Please be prepared to make payment for the binding service at the time of drop‐off, via check or credit card. You will also need to submit your completed binding deposit form by the manuscript binding deadline.

A list of costs associated with this service can be found on the binding deposit form. Bound copies of your thesis or dissertation will be available for pick up from the Office of Graduate Services approximately 6 weeks after your official date of degree conferral. Bound manuscript(s) will not be shipped or mailed.

Keep electronic files of your final draft
This is more important than you may think. You may want to use a portion of your thesis as your writing sample when you apply to a Ph.D. program.  Remember which electronic version is the final version. Save copies of this version in several places (on your hard drive, a disc and a flash drive) and name the file appropriately.

Congratulate yourself
You’ve survived the process. Go out and celebrate!